Highmark Health Legal Admin Assistant - Director in Pittsburgh, Pennsylvania

Description

GENERAL PURPOSE:

The Administrative Assistant supports a Director and performs secretarial and general office duties as assigned and ensures timely and accurate completion of assignments to enhance the efficiency and effectiveness of their manager in meeting operational objectives. Responsibilities include typing, word processing, proofreading, handling phone calls, maintaining and organizing files, copying, reviewing and distributing mail, greeting visitors, ordering supplies, scheduling calendars, and making travel arrangements. In addition, this position organizes/expedites workflow and is responsible for providing secretarial support as required to support the communication or presentation needs of the principal when not delegated elsewhere and edits documents for grammar and punctuation.

ESSENTIAL RESPONSIBILITIES:

  1. Communicate effectively. This position displays effective communication skills while performing the following functions:
  • Interacting and responding, both written and verbally, with internal and external entities on behalf of assigned management.
  1. Provides secretarial services to Director and assigned staff
  • Performs typing, word processing transcribing and proofreading activities concerning correspondence, memoranda, schedules, reports, presentation materials and statistical information; maintains a communication flow by receiving and distributing correspondence via mail services or on-line communication networks; schedules reservations, meeting arrangements, conference rooms and audio/visual equipment as needed; receive visitors and telephone calls in a courteous and efficient manner, directs inquires to the appropriate staff based on an overall knowledge of departmental policies and procedures.

  • Maintains hardcopy and on-line correspondence and administrative files.

  1. Compiles various information and perform minor calculations as required for departmental reports

  2. Maintains other administrative records

  3. Provides telephone coverage and screens telephone calls, letters, and/or visitors, answering routine questions

  4. Organizes and prepares complex documents requiring the integration of multiple office technology and software applications

  5. Other duties as assigned or requested.

QUALIFICATIONS:

Education, Licenses/Certifications, and Experience

Minimum

  • High school diploma or GED

  • 4 or more years secretarial or administrative experience

Preferred

  • The incumbent must possess excellent typing, word processing and proofreading skills as well as a working knowledge of PC word processing, spreadsheet and graphic applications.

  • The incumbent must also possess the utmost integrity in the discreet handling of confidential information.

  • Knowledge of corporate programs, policies, procedures and protocols.

SCOPE OF RESPONSIBILITY

Does this role supervise/manage other employees- No

WORK ENVIRONMENT

Is Travel Required- No

Physical Demands

This job requires the ability to work as a team member. Additionally, this job requires the willingness and ability to report to work on a regular and timely basis and may require irregular work hours, holidays and/or weekends.

Referral Level 1

REQNUMBER: J126782

Equal Opportunity Employer Minorities/Women/ProtectedVeterans/Disabled/Sexual Orientation/Gender Identity